Executive Assistant

Our Client

Northpharm is a leading pharmacy group that specialises in providing a range of pharmaceutical services across the Northern Territory and throughout Australia. With a newly established head office in Adelaide and an exciting growth trajectory ahead, Northpharm is poised for continued expansion. Their diverse offerings include dispensary services, packaging, logistics, distribution and community health. Through their programs and operations, they increase research and development, promote local services and suppliers, strengthen skilled labour and support greater indigenous business participation.

A newly created opportunity has arisen for an experienced Executive Assistant to provide extensive administrative support to both the Chief Executive Officer (CEO) and Chief Commercial & Strategy Officer (CCSO) based in their new North Adelaide head office.

The Role

Your duties will include:

• Managing the day to day running of the office including managing and prioritising incoming requests, inbox management and scheduling appointments on behalf of executives
• Coordinating internal and external meetings, including client and partner engagement ensuring all arrangements are made to meet organisational and executive needs
• Organising and managing logistics for board meetings, including scheduling, preparing agendas, and coordinating materials for distribution to board members
• Attending board meetings, taking accurate and detailed minutes and ensuring timely distribution to relevant stakeholders
• Following up on action items and ensuring the completion of tasks arising from board meetings
• Maintaining a comprehensive record of board meeting minutes and other governance documentation
• Providing administrative support for corporate projects led by the executive team
• Collaborate with internal teams and external stakeholders to ensure seamless execution of project task
• Other executive support and administrative duties as required by the business

About You

• Extensive experience working as an EA supporting the executive team
• The ability to handle sensitive and confidential information with professionalism and discretion
• Strong ability to manage multiple tasks simultaneously and effectively priories work in a fast-paced environment
• Excellent written and verbal communication skills, with the ability to liaise with stakeholders at all levels with confidence
• High attention to detail in minute-taking, document preparation and follow-up
• Exceptional time management skills with the ability to anticipate needs and deadlines effectively
• Some ad hoc travel for meetings may be required on occasion

In Return

• Dynamic and fast paced environment | Rapidly expanding, high growth business
• North Adelaide location with parking available
• Competitive salary package negotiable based on experience
• Opportunity to engage with a diverse range of stakeholders at a senior level and be part of growth and change

Next Steps
 
If you’re interested in the role on offer, please apply by submitting your CV using the relevant link. If you have any questions, please contact Megan Kivell – mkivell@ppsconsulting.com.au